Corporate Relocation and Property Acquisition
A clear process from criteria and site selection to negotiations, construction, and occupancy.
Corporate Relocation and Property Acquisition Process
There are several distinctive and important steps when it comes to corporate relocation or property acquisition.
Most of these steps are more time-consuming and critical to the transaction than the actual physical move itself. All of these steps are briefly explained below.
18 steps in the process
Establish Your Relocation Criteria
Before we look at a single property, we sit down and figure out exactly what you need. Space requirements, location preferences, budget, timeline, and deal-breakers. This step alone can take two weeks to two months, and it is worth every bit of that time because everything that follows depends on getting it right.
Market Analysis
Once we know what you are looking for, we go find it. We pull every available property in the market that fits your criteria and put it in front of you, nothing that does not belong and nothing that gets missed.
Review of Alternatives
You go through the list and tell us what resonates. We help you narrow it down to the buildings genuinely worth your time. This typically takes one to several weeks depending on how specific your requirements are.
Property Inspections
We walk the shortlisted properties with you in person. No decision should be made from a brochure.
Analysis of Viable Options
After the tours, we sit down together and work through each building honestly. What fits, what does not, and why. By the end of this step, you will have a clear picture of where you actually want to be.
Space Planning and Renovation Evaluation
For the properties still in contention, we bring in a space planner and construction expert to determine exactly what modifications your chosen space would need and what that realistically looks like.
Work Letter and Build-Out Evaluation
This is where we get into the specifics of what the landlord will build, pay for, and deliver. The work letter defines building standards and improvement allowances. The renovation evaluation pins down exact construction costs. Both need to be locked in before negotiations go any further, because these are often the most significant costs in the entire transaction.
Submission of Proposal
We put together a formal proposal based on everything we have established: your requirements, your financials, and your priorities. Think of it as your opening position, built on real data.
Review and Comparative Analysis
We take every proposal on the table and break it down side by side: cash requirements, total cost projections, present value, and escalation clause impacts. You will see exactly what each option costs you, not just at signing but over the full term.
Negotiating Strategy and Counteroffer
This is where experience matters most. We develop your negotiating strategy and go back to the landlord with a counteroffer designed to move the deal in your direction.
Preliminary Negotiations
Back and forth between you and the building owner, through us. We work through the key business terms and push hard on the points that affect your bottom line.
Contract Preparation
Once the major terms are agreed, your broker and attorneys draft the formal contract. Plan on at least two weeks for this. Rushing it is how things get missed.
Contract Negotiations
The legal and economic details get worked through clause by clause. Some terms protect you, some protect the landlord, and some protect the lender. We make sure you understand every one of them and that nothing in the final document catches you off guard.
Final Document Review
The contract goes through a thorough final review with your legal counsel. We stay involved to make sure nothing slips through in the last stretch.
Document Execution and Delivery
All parties sign. The deal is done.
Construction Drawings and Building Permits
We typically start preparing construction drawings and pulling permits in parallel with contract preparation to keep your timeline moving.
Construction
Depending on the scope of work, construction runs anywhere from three weeks to three months. Build-to-suit facilities take longer, and we plan accordingly from the start.
Move-In and Occupancy
The last step. You are in. We make sure the transition is smooth and that everything promised in the contract was delivered.
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